How do I create a sign in sheet for a particular day? 

To view a video clip of this procedure, click    

 

Important Notes:

  • You should not choose categories that will duplicate children on sign in sheets.  For example, if you create sign in sheets for "Morning children" and "Afternoon children"; do NOT create sign in sheets for "Current enrolments" as well

  • If you are licensed for both under 2 and over 2 children, it is a Ministry of Education requirement that they are on separate sign in sheets; create this sign in sheets selecting both "Over 2" and "Under 2"

 

1.     Go to the "Sign in Selection" screen by either selecting it from your "Favourites" menu or go to "Reports" in the menu bar, "Child Reports" and "Sign in Sheet"

 

2.      Select the "Date" and the "Category" for the sign in sheet

 

3.      Select the "Order" that you wish the child's names to appear in

 

 

4.      Click "Create"

 

If there are any children scheduled to attend your centre on that day, and do not have a NSN allocated, Info-care will display a message similar to this:

 

 

Once they have a NSN number allocated, you need to go back and add them to the child daily sign in sheets using the module "How do I add a child to the sign in sheet who has started after sign in sheets were created and printed for that day?"

 

5.      Click "OK" 

 

A sign in sheet with a list of all children in that category you have selected who are scheduled to attend that day will be displayed along with their booked times.  Review the list of children to ensure it is correct.

 

If there are any children on the sign in sheet that shouldn't be either because their timetable information or starting/leaving date is incorrect, click "Cancel" and correct the information in the "Child Selection" screen.  Then come back and recreate the sign in sheet.

 

If there are any children who should be on this sign in sheet who are not either because their timetable information or starting/leaving date is incorrect, click "Cancel" and correct the information in the "Child Selection" screen.  Then come back and recreate the sign in sheet.

 

If there are any children doing an extra ad hoc day, scroll to the bottom of the screen and select their name from the drop down box and click "Add child".  You can then update their "Booked From" and "Booked To" times if required

 

 

6.      Type in and "Comments" you would like printed on the sign in sheets for any child

 

 

7.     Scroll to the bottom of the screen and click "Print"

 

8.      Send the sign in sheet to your printer and then click on the back arrow of your web browser

 

9.      Either click "Next Day" to create the next days sign in sheet or click "Update"