How do I move a child from afternoon sessions to morning sessions?
To view a video clip of this procedure click
1. From anywhere in the system,
click on the click the blue “Child” puzzle piece at the top left of the screen
or from the home screen, click the "Children" icon.
2. Select the “Category” that the
child is in and click the “Search” button
3. Select the child's name from
the drop down list and click the "Timetable" button.
A list of all of the timetables that this child has had will be
4. Scroll to the bottom of the
screen and click the "Add" button.
5. Enter the
date this new timetable will start from – you can enter dates as far in advance
as you like.
6. Select the
appropriate funding type for this timetable. “Normal funding” is the default
with “Casual funding” and “No funding” as other options.
7. Ensure that
the correct "Fee Structure" has been selected for this timetable.
If this child is entitled to a fixed value discount, then enter the
amount of the discount in the "Discount Amount" field. If this child is entitled to a percentage
discount, then enter the discount percentage amount in the "Discount
If the child has special needs and the EC12/13 forms have been completed
to the Ministry of Education requirements (refer Funding Handbook), tick the
special needs box and the three week and absence rules will be suspended for
this child for the duration of the timetable.
If this child is over 3 and you are assigning 20 hours ECE on this
timetable, you have the option of using the "Claim Optimum 20 Hours
ECE" check box. If you tick this box, the system will look at the child's
booked times and work out the optimum attested hours for your centre for each
day of the week. The calculation will be done and hours assigned once the “Update”
button has been clicked.
If this child is entitled to 20 Hours ECE and the parents are sharing
hours between your centre and another centre, tick the box for "Getting 20
Hours ECE elsewhere" Please note if you tick this box, you will not be
able to click the "Claim Optimum 20 Hours ECE" box.
8. Select the “Session” the child
will be enrolled for; for example select “AM” for morning or “PM” for
If the child will be enrolled for the same session from Monday to
Friday, click the “As for Monday” button.
Use the bottom set of times if this child is attending two separate
sessions on the same day with a break in between. If you have pre-defined
session times, you will be able to select the session name from the
"Session" drop down box for each day of the week.
9. If “optimum 20 hours ECE” is
not being claimed, select the number of hours below each day in the “20 Hours
10. If your
centre is set up for different “Rooms”, you will also be able to assign the
child to the relevant “Room” for each day of the week.
11. If you wish
to clear all the times and start entering them again, click the "Clear
12. Click the
“Update” button so save and return to the previous screen.
13. If required,
click “Print” to print a copy of Info-care’s “Confirmation of Enrolment” or
“Confirmation of Enrolment & 20 Hours ECE Attestation Form” for the
parent/caregiver to sign to confirm the enrolment.