How do I move a child from the waiting list
to the regular roll?
To view a video clip of this procedure, click
to the "Child Selection" screen by clicking on the "Children"
link in the menu bar
the category "Waiting list" and click "Search"
the child's name from the drop down list and then click
to the bottom of the screen and click "Add"
the "Effective Date" as the date this new timetable will start
from - you can enter timetables in as far in advance as you like
6. Select the appropriate funding type for this timetable. “Normal
funding” is the default with “Casual funding” and “No funding”
as other options
that the correct "Fee Structure" has been selected for this timetable
any discounts if applicable
any of the tick boxes based on the criteria below:
If the child meets the criteria of being exempt from the
Ministry of Education's absence rules (refer to the Funding
Handbook), put a tick in the "Special needs (EC12/13) box
If the child is over 3 and you are assigning 20 hours ECE on
this timetable, you have the option of using the "Claim optimum
20 hours ECE tick box. If you tick this box, the system
will look at the child's booked time and work out the optimum
attested hours for each day of the week. The hours will be
assigned when you click "Update"
If the child is entitled to 20 hours ECE and the parent are
sharing hours between your centre and another centre, tick the
box beside "Getting 20 hours ECE elsewhere". Please note
that if you tick this box, you will not be able to click the
"Claim optimum 20 hours ECE" as well
the child's "Enrolled Times" by selecting the hours in the
appropriate drop down boxes or select a "Session"
If the child will be enrolled for the same hours every day of
the week, click "As for Monday" and the times will copy across
the child is eligable to received 20 hours ECE funding and the
hours are not being optimised, select the number of hours to be
claimed each day in the "20 Hrs ECE" row below the days of the
you have entered all if the child's enrolment information, click
back in the "Child Selection" screen, click "Modify"
14. Update all of the
child's information including "Birth Date", "Application Date"
and "Starting Date" and if required, their "Leaving Date"
the "Attendance: select "Regular enrolment - child booked and
attending on a regular ongoing basis"
16. Click "Update"
17. Click "Account"
If the information is not correct, click "Modify" to update the
"Invoice whom" to the billparys relations as loaded in the
"Contacts"; or click "Previous"
18. Update the child's contact information by following the "Hoe do I
modify a contact for a child" and "How do I add a contact for a